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TRAVEL POLICY
According
to Article 1 of the General Regulations for entertainment and travel expenses,
a delegate from an organisation that is a full member, taking part in the FIA
General Assembly, has the right to the reimbursement of his travel and hotel
expenses. On the other hand, in accordance with article 3.9 of
the Statutes of FIA, associate members (including clubs with provisional
affiliation) do not have the right to the reimbursement of these costs (see
below).
EXCEPT FROM THE GENERAL REGULATIONS FOR
TRAVEL & ENTERTAINING EXPENSES
Approved by the Senate meeting
of 16 March 2009
In order
to ensure full representation by helping all organizations attend General
Assemblies, thereby ensuring that the FIA institutions function correctly, it
has been decided that one member of each Automobile Club, Association or
Federation which is a full member of the FIA and which has in effect sent a
delegation to attend a General Assembly shall be reimbursed for hotel and
travel expenses. A round-trip ticket in economy class must
show departure from the airport nearest the Club and arrival at the airport
nearest the place where the General Assembly is convened. The reimbursement of
hotel and meals, on presentation of vouchers, cannot exceed Euros
220 per night (effective from 2009) for the night prior to the
General Assembly and, if justified, the night following the General Assembly.
Signatures on the attendance sheet of
the General Assembly meetings shall constitute the sole proof of the presence
of the delegates at the meeting.
Reimbursements
shall not be made until an invoice on Club letterhead stationery is received,
in correct and proper form, from the Club to which the attending delegate
belongs, accompanied by vouchers (counterfoil or photocopy of airplane ticket,
hotel bill.) The amount to be reimbursed shall not be credited to the Club’s
account if the Club has not settled its financial obligations.